SSBGC 4Q Directors Meeting Minutes – 

November 21, 2018

 

ATTENDEES

 

Paul Reser, Ray Sandoval, Ted Sonju, Steve Hill

 

MEETING CALLED TO ORDER at 10:23 a.m.

 

OLD BUSINESS

 

The minutes of the July 16, 2018 3Q Board meeting were presented and approved for posting to our web site.

 

DIRECTOR REPORTS

 

Tournaments and Accounting (Ray Sandoval)

 

All bills have been paid out. $100 each paid Champions Guyer and Coulter. Current club account balance is $3410.42, less approximately $700 owed to Ray for his advances to venues. Subsidy of $5 per player was paid to Alta Vista. We expect monies from SCGA as members renew. Ted was reimbursed for printing supplies.

 

The Alta Vista tournament went very well, enjoyed by all. Will play there again next year.

Discussion of the schedule for the rest of 2019 was postponed until later in the meeting.

 

Handicap & Membership (Paul Reser)

 

Nine renewals to date.  Not all have been notified as yet.  A renewal email will be sent to general membership in December. Current membership is 69.

We have had an unknown applicant join directly on the SCGA site. He should have been rejected and contacted, referring him to our web site and explaining that he must play one round with us first. Paul will contact SCGA in attempt to resolve this issue.

 

Special Events and Rules & Archives (Steve Hill)

 

Steve reviewed recent surveys. All venues have been generally approved by the membership. Majority approved of all Solvang venues. A resolution was paced to the effect that Steve will conduct surveys at the 3-day tournaments as well as all others.

 

 

Tournament Day Facilitator  (Joe Woodman- absent)

 

 

Chairman and Communications Director Report (Ted Sonju)

 

It was reported that the website is up-to-date in all aspects except for the posting of photos of new members. Ted said he would publish our roster sorted by age.

We will continue to encourage the membership to get on the web site to review the large amount of information available there, especially the By-laws.

Ted stated he will not run for the Board after 2019.  He will prepare a list of his duties for the benefit of potential future candidates. He encouraged any Board member who also may not run to do the same.

 

MORE OLD BUSINESS

 

Pace of Play

It was agreed the club is doing fairly well with respect to pace-of-play, but gaps continue to develop. Green River was a problem, 5 hours, although all enjoyed the lunch. They won’t send us out earlier. The importance of keeping up will be stressed at the start of every tournament. Players failed to pick up at Alisal.

 

Reflections

Ray reported that he has completed the written reflections in memory of Ray Sr. and Jim DeToskey. He will email them to Ted for posting on our website.

 

Final Tournament at Navy

Format will be same as last year- fourball with A’s playing from Whites and B’s playing from Golds.  A long discussion regarding the number of CH strokes to be given under this format ensued.

Giving members a choice of tees was rejected.

A budget for door prizes was established. Some members donated prizes as well.

Also members will receive a free drink.

 

Rules Violations by Members

Several examples of rules violations observed by Board members were again discussed. It was noted that all members are not only obligated to follow the rules. They are also obligated to tactfully point out a rule violation committed by a member immediately or as soon as possible after it is observed. If an unresolved difference of opinion ensues, the Tournament Committee must be informed. An email regarding the dual obligation regarding rules will be sent out by Ted. The field should be reminded of this prior to the start of a tournament.

 

 

NEW BUSINESS

 

MPC Points

Ted said he will be posting the current MPC Qualification Points Table after the December tournament.

 

Renewal 

The likelihood of members to renew or not renew was discussed.

 

New 2019 Rules

We were reminded that major rules changes will be in effect after December 31. Once the actual changes have been issued, the club should will provide links to the membership that explain the new rules.

 

Schedule for first four tournaments of 2019

 

 

Tentative schedule for first the four months of 2019 will be Los Amigos, Skylinks, March is open, and Hidden Valley. May is Santa Anita.  For the Spring tournament, Redhawk may be eliminated and Cross Creek will be added. Lunch will be included on Day 2. Other possible venues were also discussed. Ray will email schedule to Ted for posting.

 

General Meeting Issues

Guest eligibility was brought up at the General Meeting. After discussion, it was decided that we stay will the current policy, which in fact had been approved by the general membership.

Number of flights- As of result of Ray’s survey, for ILN venues, we will have three flights if there are 40 or more players. If we have fewer players we will payout four places.

 

Knuth System

Ray covered in detail all aspects and variations within this system. He will prepare a memo with several proposed options for implementation of this system. This will be sent to the membership for a vote. Will probably be in effect in January. 

 

Board Meeting Schedule-2019

Tentatively set dates set at first Friday of first month of each quarter.

 

MEETING ADJOURNED at 12:19

SSBGC 3Q Directors Meeting Minutes – 

July 16, 2018

 

ATTENDEES

 

Paul Reser, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 9:58 a.m.

 

OLD BUSINESS

 

The minutes of the January 8, 2018 1Q Board meeting and the April 9, 2018 Board meeting were presented and approved for posting to our web site.

 

DIRECTOR REPORTS

 

Tournaments and Accounting (Ray Sandoval)

 

Current club account balance is $5149.31, less approximately $1585 owed to Ray, plus approximately $2000 in payments by members for Los Serranos. Estimated net balance after all deposits and adjustments is $5500.

Some adjustments will be required for Paskal and Devereaux due to special circumstances.

The Zelle system may be used to pay tournament entry fees. Members need to make arrangements with their bank to do so.

 

Discussion of the schedule for the rest of 2018 was postponed until later in the meeting.

 

Handicap & Membership (Paul Reser)

 

Current membership is 66.

Unknown applicants who attempt to join directly on the SCGA site should be rejected and contacted, referring them to our web site and explaining that they must play one round with us first.

 

Special Events and Rules & Archives (Steve Hill)

 

Steve reviewed recent surveys. All venues have been generally approved by the membership, with the exception of 2 comments relative to Western Hills.

 

 

Tournament Day Facilitator  (Joe Woodman)

 

Woody reported that the plan for recording results after the tournament, including specific volunteers, should be in place and discussed with Ray ahead of time. Then Ray should assign starting positions such that these people are among the first to finish. 

Separate Big Sheets for each flight with two teams of compilers should be the rule when there are more than 40 players.

It was noted that compiling results immediately after a tournament is a good thing and is appreciated by the membership.

 

Chairman and Communications Director Report (Ted Sonju)

 

It was reported that the website is up-to-date in all aspects except for the posting of photos of new members. 

The membership should be encouraged to get on the web site to review the large amount of information available there, especially the By-laws.

 

MORE OLD BUSINESS

 

Pace of Play

It was agreed the club is doing fairly well with respect to pace-of-play, but gaps continue to develop. The importance of keeping up will be stressed at the start of every tournament.

 

Reflections

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

 

NEW BUSINESS

 

Schedule for the rest of 2018

 

All is set for Recreation Park, the final MPC round.

 

Cost for Member/Guest tournament at Green River will be $55 including the taco luncheon. If a team wishes to play for prizes, guests need to be over 49. If they do not have a valid GHIN HI, they will play at the lowest handicap of anyone in the tournament.

We need to make sure those who must pick up markers have been informed.

 

The Fall 3-day tournament will be played at La Purisima (red tees), the Mission Course (white tees}, and The River Course at Alisal (white tees) in that order. Cost will be $181. Ray will make the announcement as soon as rates at the Royal Copenhagen Inn have been confirmed.

 

We are set for Alta Vista in November and Navy in December, pending execution of written contracts.

 

Tentative schedule for first the four months of 2019 may be Skylinks, Lakewood, Los Amigos and Meadowlark, in that order. Royal Vista would be eliminated. Santa Anita may be added.  For the Spring tournament, Redhawk may be eliminated and Pala Resort added. Other possible venues were also discussed. Ray is working on all of these arrangements.

 

Rules violation by Members

 

Several examples of rules violations observed by Board members were discussed. It was noted that all members are not only obligated to follow the rules. They are also obligated to tactfully point out a rule violation committed by a member immediately or as soon as possible after it is observed. If an unresolved difference of opinion ensues, the Tournament Committee must be informed. The field should be reminded of this prior to the start of a tournament.

We were reminded that major rules changes will be in effect after December 31. Once the actual changes have been issued, the club should create a plan to assist the membership in becoming familiar with these changes.

 

 

 

Board Meeting Schedule-2018

Tentative date for next Board meeting was set as September 24.

 

MEETING ADJOURNED at 10:56

SSBGC 2Q Directors Meeting Minutes – 

April 9, 2018

 

ATTENDEES

 

Paul Reser, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 10:12 a.m.

 

OLD BUSINESS

 

The minutes of the January 8, 2018 1Q Board meeting were partially presented. They will be completed, approved and posted at a later date.

 

DIRECTOR REPORTS

 

 

Tournaments and Accounting (Ray Sandoval)

 

Current club account balance is $4959.67, less approximately $2400 owed in deposits.

 

Discussion of the schedule for the rest of 2018 was postponed until later in the meeting.

 

Handicap & Membership (Paul Reser)

 

Paul has completed the online course for Handicap Chairman Certification.

Current membership is 62.

.

 

Special Events and Rules & Archives (Steve Hill)

 

Steve not present. Board has reviewed recent surveys. All venues have been generally approved by the membership.

 

Tournament Day Facilitator  (Joe Woodman)

 

Woody reported that the procedures for recording results are being continually developed.

Separate Big Sheets for each flight with two teams of compilers will be tried. A parallel trial run with Jim Gonzales recording results on a computer may be arranged. General goal is to complete the job as quickly as possible.

 

 

 

 

Chairman and Communications Director Report (Ted Sonju)

 

It was reported that the website is up-to-date in all aspects. MPC point standings have been posted. Charter Members have been listed separately. A notation indicating members who have passed away has been added to the “Membership” page.  Instruction for joining on-line have been added.

 

MORE OLD BUSINESS

 

Pace of Play

It was agreed the club is doing fairly well with respect to pace-of-play, but gaps continue to develop. Ray may go out during the rounds to encourage players to catch up with the group in front. The importance of keeping up will be stressed at the start of every tournament.

 

Reflections

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

 

NEW BUSINESS

SCGA Report

SSBGC dues are being received from the SCGA.

 

Schedule for 2018

 

Tie-breaker rules for MPC were discussed- Low net overall, low net back and coin flip.

These we agreed upon. Initial brackets will be posted on the web site.

 

The format at the additional May tournament will be Individual Low Net.

 

Details for the Spring tournament were discussed. Board voted that cost of Tee Bags will be covered out our general fund.

 

Cost for Member/Guest tournament and banquet at Green River will be $55.

 

In the Fall tournament at Solvang we will play the Mission Club, La Purisima, and the River Course at Alisal in that order; total cost about $183. Alisal cost has not yet been verified.

 

We are set for Alta Vista in November and Navy in December.

 

Tentative schedule for first four months of 2019 may be Skylinks, Lakewood, Los Amigos and Meadowlark, in that order. Royal Vista would be eliminated.

 

Board Meeting Schedule-2018

Tentative schedule was set at July 2, and September 24.

 

MEETING ADJOURNED at 11:00

SSBGC 1Q Directors Meeting Minutes – 

Jan. 8, 2018

 

ATTENDEES

 

Chuck Devereaux, Paul Reser, Steve Hill, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 9:58 a.m.

 

OLD BUSINESS

 

The minutes of the October 2, 2017 4Q Board meeting were approved as read. They will be posted on our website.

 

DIRECTOR REPORTS

 

 

Tournaments and Accounting (Ray Sandoval)

 

Current club account balance is $4500, with $20 per member due from SCGA.

 

Schedule for 2018 discussion postponed until later in the meeting.

 

Handicap & Membership (Paul Reser)

 

Paul will be taking the online course for Handicap Chairman Certification.

Membership dropped from 67 to 50. Individuals who have not renewed but are expected to will be contacted directly.

Chuck brought a great deal of historical data which he gave to Ray for archiving.

 

 

Special Events and Rules & Archives (Steve Hill)

 

Course satisfaction ratings on the part of the membership were presented and continue to be very strong, especially for Alta Vista and Navy.

 

Tournament Day Facilitator  (Joe Woodman)

 

Woody reported that the procedures recording results are being continually developed.

His helpers are valuable. Ray will make sure they are in a position to finish rounds early.

 

Chairman and Communications Director Report (Ted Sonju)

 

It was reported that the website is up-to-date in nearly all aspects as of the end of 2017.

Based on the membership in 2018, the website will be updated.

Ray asked that the current MPC point standings be posted. Ted said he will do so.

 

MORE OLD BUSINESS

 

Pace of Play

It was agreed the club is doing fairly well with respect to pace-of-play, but gaps continue tp develop. Ray may go out during the rounds to encourage players to catch up with the group in front.

 

Reflections

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

Multi-Tee Tournaments

The use of more than one teeing ground in a tournament was discussed. It was agreed that the club is best served by using only one set of tees.

 

NEW BUSINESS

SCGA Report

Renewals will henceforth be based upon date joined or renewed.

Members will join and renew directly on the SCGA website. 

SSBGC will receive dues from the SCGA.

 

Schedule for 2018

Need to finalize on website. Some costs are still TBD.

Option 3 for Solvang prevails. We will play the Mission Club, La Purisima, and the River Course at Alisal in that order; total cost about $183.

Spring Tournament will include Day 1 at Redhawk, and two days at Temecula Creek.

Oak Quarry is out due to huge price increase. Ray will look into Los Serranos-South.

Other changes to schedule pending.

Members deceased while active will be noted on the “Membership” page.

Charter members will be identified for the record on our website.

A mid-May tournament will be added. Ray will look into Velano GC as a possible venue.

 

Board Meeting Schedule-2018

Tentative schedule was set at April 9, July 2, and October 1.

 

MEETING ADJOURNED at 11:30