SSBGC 4Q Directors Meeting Minutes – 

Oct. 2, 2017

 

ATTENDEES

 

Chuck Devereaux, Steve Hill, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 9:55 a.m.

 

OLD BUSINESS

 

The minutes of the July 10, 2017 3Q Board meeting were read, revised, and approved as revised. They will be posted on our website.

 

DIRECTOR REPORTS

 

 

Tournaments and Accounting (Ray Sandoval)

 

Current club account balance is $5742, with $285 out for deposits to courses.

 

Tournament at Solvang in October- 20 signups including 2 guests.  Green fees are $63 per day. Special arrangements for accommodations at the Royal Copenhagen are in place. Ray will send out a last-minute reminder regarding the Solvang tournament. All signups are Early Birds. 

Our annual business meeting and tournament will be at the Alta Vista Country Club on November 20, a Monday. Cost to players will be $57 with a club supplement of $5. We will have a private room for the meeting which hopefully will allow all to hear and be heard during the meeting. The tournament format will be Individual Low Net.

We are set for the December 14th tournament at the Navy Golf Course. It will be a 9:00 shotgun, cost about $45.  Format TBD.

 

Handicap & Membership (Chuck Devereaux)

 

The new system at SCGA for renewal seems to be in place but the SCGA still has an incorrect name for our club in their “lookup”. Chuck will continue to work this problem with them. It must be fixed before mandatory renewal in December. Members send dues to them and SCGA sends us our portion.  We will not hand out renewal envelopes as in the past. Our members will be asked by the SCGA to renew online. Ted will send out an email to the membership detailing the step-by-step renewal procedure. Chuck will look into just how our members get to update changes to their profiles each year.

Chuck will not be running for reelection, but will be available for a lengthy transition period in support of his replacement. We all thanked Chuck for his many years of hard work critical to the success of this club. 

 

Special Events and Rules & Archives (Steve Hill)

 

Course satisfaction ratings on the part of the membership were presented and continue to be very strong. The only negative comments were relative to course access for handicapped at Dos Lagos. 

 

Chairman and Communications Director Report (Ted Sonju)

 

It was reported that the website is up-to-date.

The photo page now includes a picture of nearly all members.

Ted will verify that the mailing addresses in the SCGA data base for billing, membership and technical are correct.

The MPC Format Survey is nearly complete and final results will be presented at the November business meeting. Most likely we will continue with the traditional MPC rules and format.

The Low Handicap Index Report was posted.  The announcements of that to the membership will continue to include commentary regarding the unacceptability of slow play.

 

MORE OLD BUSINESS

 

Finalization of format in 2017 Schedules

Ray has researched a number of new team play formats, and these include Daytona, Double Blind Odd/Even, Chicago, and others. These were discussed at length. Formats used by the club in previous events were reviewed as well. The outcome of all the discussion was as follows:

    For the Solvang tournament Day 1- ILN, Day 2- Blind Odd/Even, and 

      Day 3- “Four Ball”. All scores would be postable. 

    For the December tournament at Navy, possibly some fun, wild format such as Chicago

      or Quota, consistent with the Christmas party, end-of-year atmosphere will remain under

      consideration.

   The Board was to get together at Solvang to discuss the format at Navy.

 

Other Old Business

It was agreed the club is doing fairly well with respect to pace-of-play, but we will continue to emphasize the absolute necessity of keeping up with the group ahead and the possibility of penalizations for failure to do so.

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

NEW BUSINESS

Agenda for November Annual General Meeting:

Bylaws Changes:

The following proposed change in Bylaws re Course length and Tee Selection will be presented to the membership for approval:

Currently the Bylaws state that “The ‘Regular (white) tees’ will be played on all courses except in those cases where the total distance of the “Regular Tees” is listed at less than 6000 yards. In those cases the next longer set of tees which measure at least 6000 yards will be used.”

This wording would be replaced with “To the extent possible these tournaments shall be conducted at different golf courses and include a variety of formats. Selection of courses and teeing grounds shall be at the discretion of the Tournament Committee and based upon ‘playability’ by the membership”.

 

Election of Board:

A number of club members were discussed as possible replacements for Chuck. Board members will contact candidates to determine their willingness to serve. Of course, nominations will be accepted during the meeting as well, and the election will then take place.

 

December Tournament:

We are all set for our Christmas tournament at Navy. Some door prize gifts will be given out, and possibly there will be a complimentary drink for all who remain for the announcement of results.

 

2018 Tournament Schedule:

Ray presented the tentative schedule for next year. We are set for January, February and March at Los Amigos, Royal Vista, and Skylinks. For April, he is considering Mountain Meadows and Meadowlark. Our Spring Tournament will be at Redhawk and Temecula Creek. June will be at Oak Quarry and July will be Los Serranos- South (Gold). August will be at Rec Park, but the September member/guest venue is still open. The October 3-day tournament is tentatively La Purisima, Mission Club, and Alisal. November is open but probably will be Alta Vista again. December will most likely be Navy again.

This announcement was followed by a lengthy discussion regarding various venues based upon Ray’s very extensive research.

In accordance with tradition, a tentative schedule will be published and handed out at the December tournament.

 

Multiple Tees:

The use of more than one teeing ground within a tournament was discussed. The rule for adjustments to course handicaps in this situation was covered. Ray was simply reporting comments on the subject that he has heard. Ted went on record as being opposed to multiple tee competitions based upon his observations at Navy. The discussion of this issue was left open for future meetings.

 

MEETING ADJOURNED at 11:20

(Minutes approved as read at December 6th meeting)

 

SSBGC Directors Meeting Minutes – July 10, 2017

 

ATTENDEES

 

Chuck Devereaux, Steve Hill, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 10:00 a.m.

 

OLD BUSINESS

 

The minutes of the April 10, 2017 2Q Board meeting were approved as read. They will be posted on our website.

 

DIRECTOR REPORTS

 

Chairman and Communications Director Report (Ted Sonju)

 

Ted reported that the website Members Page has been updated to include our two new members, Bobby Eicks and Dan Foster.

The photo page now includes a picture of nearly all members.  

Results of the Oak Quarry tournament have been posted, but prizes are still owed to the CTP winners, Hardy and Coulter. (Chuck will prepare envelopes). 

The MPC Format survey is nearly complete and final results will be presented at the November business meeting. 

SCGA multiple-club membership refunds have been received. 

Current standings of MPC points and Average Low Net were presented. MPC current bracket status has been posted on the website. 

The Low Handicap Index Report was posted.  The announcement of that to the membership included a lengthy commentary regarding club slow play.

 

 Tournaments and Accounting (Ray Sandoval)

 

Current club account balance is $4842.65, with $2056 out for deposits to courses. Refunds are due to Merrilll and Greenwell. 

 

Tournament at Los Serranos-North is all set for a 7:30 Shotgun start with 34 players.

Recreation Park-Long Beach is all set for August.

Arrangements for our Member/Guest tournament are all set for Dos Lagos. Green River was not available due to greens punching. The cost per player is $55 which includes a private room banquet of Tri-tip and BBQ chicken, Texas beans, salad, and endless Sundae dessert.

Arrangements have been completed for our annual Ray Sandoval Memorial Tournament in Solvang in October.  Green fees are $63 per day. Special arrangements for accommodations at the Royal Copenhagen are in place.

 

 

Our annual business meeting and tournament will be at the Alta Vista Country Club on November 20, a Monday. Cost to players will be $57 with a club supplement of $5. We will have a private room for the meeting which hopefully will allow all to hear and be heard during the meeting. The tournament format will be Individual Low Net.

We are set for the December 14th tournament at the Navy Golf Course. It will be on the second Thursday as a 9:00 shotgun, cost about $45.  Format TBD.

 

Handicap & Membership (Chuck Devereaux)

 

The new system at SCGA seems to be in place. Members send dues to them and SCGA sends us our portion.  We will not need to hand out renewal envelopes as in the past. Our members will be asked by the SCGA to renew online.  Chuck will look into just how our members get to update changes to their profiles each year. There does seem to be some difficulty in locating our club on the SCGA website when renewing. Chuck will look into the problem.

 

Special Events and Rules & Archives (Steve Hill)

 

Course satisfaction ratings on the part of the membership were presented and continue to be very strong. The only negative comments were relative to course access for handicapped. 

 

MORE OLD BUSINESS

 

Potential Team Formats 

Ray had researched and presented a number of new team play formats. These included Daytona, Quota, HI-Low, Red-White-Blue and others. Formats used by the club in previous events were reviewed as well. The outcome of all the discussion was as follows:

  For the Member/Guest tournament, Ray would strongly consider Daytona, with Odd/Even

     and Scramble as the second and third options.

  For the Solvang tournament, tentatively, Day 1- ILN, Day 2- Blind Odd/Even, and 

      Day 3- “Four Ball”. All scores would be postable. 

  For the December tournament at Navy, possibly some fun, wild format such as Chicago 

      or Quota, consistant with the Christmas party, end-of-year atmosphere.

 

Change in Bylaws re Course length and Tee Selection.

As requested by the Board during the previous meeting, Ted presented a proposed revision to the Bylaws. Currently the Bylaws state that “The ‘Regular (white) tees’ will be played on all courses except in those cases where the total distance of the ”Regular Tees” is listed at less than 6000 yards. In those cases the next longer set of tees which measure at least 6000 yards will be used.”

Ted expressed again his concern with these restrictions, preferring that the Tournament Committee be permitted to make the “best tee selection” based upon “playability by seniors” rather than a specific minimum yardage.  In some cases, Gold tees exceed 6000 yards. He also started he would like the club to be permitted to play courses that are shorter than 6000 yards at their longest, e.g. Meadowlark and Dad Miller, as long as they are “full” courses. 

 

 

Ted presented the following proposed options for Bylaws revision:

  Option A- 

   ”To the extent possible these tournaments shall be conducted at different golf courses and include a variety of formats. Selection of courses and teeing grounds shall be at the discretion of the Tournament Committee and based upon ‘playability’ by the senior  membership”.

  Option B-(Chuck’s)

    Eliminate all reference to course length and tee selection entirely. 

 

The subject was discussed at extreme length from all sides. The elimination of the 6000 yard minimum was agreed to without much controversy. In the end, Option A was revised to eliminate the word “senior”.  A motion was offered and seconded that this revised Option A be submitted to the general membership in November for approval. It passed, 4 ‘yes”, 1 “no”.

 

Other Old Business

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

NEW BUSINESS

 

Ray reported that the costs at Sycuan for our 2018 Spring 3-day tournament would increase substantially.  Therefore he searched for alternatives, and came up with an attractive package at Temecula Creek, with the first day being played at Redhawk. Amenities include great shopping, nearby casino, great restaurants and facilities. Board expressed appreciation for his efforts and voted to switch to Temecula Creek next year.

 

The issue of slow play was also discussed at great length. It was agreed that failure to effectively deal with this issue had the real potential to destroy the club.

The outcome of the discussion was that Ray will issue two extensive memos to the membership. The first will cover his research into the many, many ways players can and must utilize to eliminate slow play.  The second memo to the membership will describe the procedures the club will inaugurate in order to assure that our pace of place is acceptable to both course management and the majority of our members. These procedures may result in addition of penalty strokes to individual scores.

 

The date of the 4Q Board meeting was moved up from October 9 to October 2, at Victoria, 10:00 a.m.

 

MEETING ADJOURNED at 12:03

(Minutes approved as read at Dec 5, 2017 Board meeting)

SSBGC Directors Meeting Minutes – Apr 10, 2017

 

ATTENDEES

 

Chuck Devereaux, Steve Hill, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 10:10 a.m.

 

OLD BUSINESS

 

The minutes of the January 9, 2017 1Q Board meeting were approved as read. They will be posted on our website.

 

DIRECTOR REPORTS

 

Tournaments and Accounting (Ray Sandoval)

 

Ray reported that we have 48 participants signed up for Mountain Meadows and management there is all set for us.

 

For Sycuan, we have 27 members signed up, a few less than last year. Ray will take care of preparing tee bags. He has some items left over from last year. In addition he will obtain and include a sleeve of balls preprinted with “SSBGC Jim DeToskey Memorial Tournament”. The cost is covered by the additional $10 in the tournament fee. 

 

We are set for the December 14th tournament at the Navy Golf Course. It will be on the second Thursday as a 9:00 shotgun, cost about $46.

 

November tournament: discussion of venue was deferred to More Old Business.

 

Ray will continue looking at various formats as possibilities for team play.

 

Accounting- We have a current balance of $3442.54, with deposits out for all but the November tournament.

 

Handicap & Membership (Chuck Devereaux)

 

The new system at SCGA seems to be functioning. Members send dues to them and SCGA sends us our portion.  We will not need to hand out renewal envelopes as in the past. Our members will renew online.  Chuck will look into just how our members get to update changes to their profiles each year. Also, with the information Chuck provided to the SCGA, we may receive some membership inquiries through the SCGA website.

 

 

 

 

Special Events and Rules & Archives (Steve Hill)

 

Course satisfaction ratings on the part of the membership continue to be very strong. The only negative comments were relative to use of Blue Tees at Los Amigos. Board liked the Royal Vista venue.

 

Chairman and Communications  (Ted Sonju)

 

Members continue to appreciate advance posting and emailing of Starter Sheet.

Ted reported that we have photos of most members through Woody’s efforts, but he is having difficulty in getting them posted due to website format problems. 

 

MORE OLD BUSINESS

 

The survey relative to future format for the MPC is continuing.  We have 25 in favor of the old MPC format and 9 in favor of some form of stroke play.  We will complete the survey and report results at the November business meeting.  In the mean time this year’s competition will continue according to our traditional rules.

 

Ray will continue preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website with a goal of completion prior to the 4Q Board meeting.

 

Discussion of the 6000 yard minimum requirement in the bylaws continued at length. Ted expressed again his concern with this restriction, preferring that the Tournament Committee be permitted to make the “best tee selection” based upon “playability by seniors” rather than a specific minimum yardage.  He also started he would like the club to be permitted to play courses that are shorter than 6000 yards at their longest, e.g. Meadowlark and Dad Miller, as long as they are “full” courses. The Board voted to have Ted prepare a suggested revision to the bylaws for review at the next Board meeting. Chuck pointed out that the easiest way to do this would be to simply remove the restriction altogether.

 

Discussion of the November tournament venue- consideration of Alta Vista Country Club:

The pros are that the course is high-end, has great hole-in-one prizes, a nice lounge ideal for our annual business meeting, and short travel time. Cons are “Monday only” and higher than average cost. Ray will be putting out an email to get a feel for club membership consensus.

 

Associate membership- The issue of membership under the age of 50 was discussed. The board is aware that such membership is in full conformance with the bylaws but will remain sensitive and ready to deal with any related issues that may arise.

 

NEW BUSINESS

 

None

 

MEETING ADJOURNED at 11:03

SSBGC Directors Meeting Minutes – Jan. 9, 2017

 

ATTENDEES

 

Chuck Devereaux, Steve Hill, Ray Sandoval, Ted Sonju, Woody Woodman

 

MEETING CALLED TO ORDER at 10:01 a.m.

 

SPECIAL ORDERS

 

Joe Woodman was welcomed as the newly elected Board member.

Nominations for Chairman opened. Ted Sonju nominated and elected as Chairman for 2017.

 

OLD BUSINESS

 

Minutes of the October 23, 2016 4Q Board meeting were approved as read.  They have been posted on our website.

 

The results of the voting on Bylaws changes at the November General Meeting were reported. These changes have been posted on our website.

 

MPC point standings and Average Net Score standings were reported. Through discussion it was determined that the qualification for the MPC would be based upon tournaments through the March tournament.  Round #1 of MPC will be in April.

 

DIRECTOR REPORTS

 

Accounting & Tournaments (Ray Sandoval)

 

Ray reported on all of the contacts he has made in order to finalize the 2017 schedule. Many potential venues were discussed in order to assist Ray in his evaluations and selections. He will continue to establish contracts to fill out the year. 

Progress in establishing the final arrangements for the Sycuan were discussed including early arrivals.

Ray will continue to research additional team-play formats.

Account balance was $5792 but with a number of prepayments for future tournaments still outstanding. The Board voted that member fees for tournaments may be rounded up to an even $0 or $5 over course fees to help cover costs of tee-bags, etc. 

 

Handicap & Membership (Chuck Devereaux)

Chuck reported that the SCGA will be changing the membership application and renewal system to an on-line approach.  He will keep all informed as this transition progresses. Multiple club membership rebates will continue to be available.

 

 

 

Special Events  and Rules & Archives (Steve Hill)

Course satisfaction ratings on the part of the membership continue to be very strong, although some members felt Anaheim Hills was too difficult.

 

 

Chairman and Communications  (Ted Sonju)

Ted reported that he is continuing to update all pages of the website. 

 

NEW BUSINESS

 

The course 6000 yard minimum requirement was discussed and will continue to be discussed in future Board meetings.

 

An informal survey will be taken over the year relative to the subject of the club championships being conducted as match play or stroke play.

 

Ray will look into preparing or obtaining written reflections in memory of Ray Sr. and Jim DeToskey for posting to our website.

 

Woody accepted two major assignments. One was to coordinate the use of predetermined volunteers for tabulation of results immediately after each tournament. The second was to take photos of all members in support of our goal to have a picture of every member on our website.

 

Marvin Paskal was determined to be the 2016 “most improved golfer”.

 

MEETING ADJOURNED at 11:02