SSBGC Directors Meeting Minutes – Oct. 3, 2014

 

ATTENDEES

 

Jim DeToskey, Chuck Devereaux, Steve Hill, Ted Sonju

 

OLD BUSINESS

 

Copies of the minutes from the July 28, 2014 Board Meeting had previously been distributed via email and approved. These have been posted on the web site. There was no other Old Business.

 

CHAIRMAN'S REPORT

 

Currently the position of Chairman is vacant.

 

DIRECTOR REPORTS

 

Accounting & Tournaments – Jim DeToskey 

 

Jim reported that the Club’s checking account stood at $5834.00.  Jim said that there was an additional $230.00 in “petty cash”, and a total of $350.00 on deposit with golf courses for the tournaments we had booked through the end of 2014.

 

Jim stated that we are booked through 2014, and he is beginning the process of establishing the 2015 schedule and corresponding course bookings. At the November General Business and Election Meeting he may be in a position to offer a list of potential venues that are willing to give of shotgun starts for review and discussion by the general membership.

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Handicap & Membership – Chuck Devereaux

 

The club remains at 61 active members in good standing. Club bylaws were once more reviewed, and it was again confirmed that all members in good standing are eligible for election to the Board regardless of age.  Of the 61 members, 58 members are 50 years of age or older and are therefore designated as “senior” members eligible to compete in the annual Match Play Championships. In accordance with the bylaws, the three members in good standing who are under the age of 50 may not participate in the MPC competition, but with this one exception, they possess all the rights and privileges of any and all other members. 

 

Rules & Archives - Steve Hill

 

Steve reported the results of recent “satisfaction surveys”.  All received above average reviews. There was some additional discussion of the slow drive home from River Ridge. Jim said he would look into potential optional venues.

 

 

 

Special Events & Entertainment – Dan McKenna 

 

Dan was out of town, unable to attend the meeting.

 

NEW BUSINESS

Ted Sonju reiterated that for various personal reasons he will not be in a position to continue with the Board related duties and functions that he assumed in order to help fill the void created by the sudden passing of Chairman Ray Sandoval. He stated that if requested, he would gladly send a memo to the general membership briefly describing the activities involved and the background and skills that may be helpful in performance of those activities.  The purpose of the memo would be the solicitation of volunteers for nomination to the Board as the person who would take over many of these activities. He said he would be happy to answer questions from any potential candidates, and of course he would meet with the successor, providing all available files as well as all the information, explanations, advice, and assistance that he can.

 

All Board members present indicated that they were aware of the fact that several Club members had expressed concerns with respect to the age of players as it affects the character of competition in Club events. It was agreed that these concerns are quite understandable and reasonable, and absolutely deserving of review and discussion. The Constitution and Bylaws define Membership eligibility, succinctly summarized above in the Handicap and Membership Report. The Constitution and Bylaws also state that no non-member (i.e. a guest) may participate in awards from the Prize Fund. But not withstanding this clause, traditionally non-members with valid GHIN’s have been allowed to participate in the Prize Fund in three events. They have been allowed in the multi-day events at Carlton Oaks and Solvang. And of course, by definition, they have been allowed in the annual Member-Guest Tournament. During the discussion it was pointed out that one of the reasons guests were allowed to fully participate in the multi-day events is that this aided in achieving an adequate turnout. And the Member-Guest tournament, with a mulligan, is sort of a “silly season” event.  Still, it was agreed that while actually not a requirement in the past, all three of these events, in the future, should specifically be a treated as membership-solicitation events. Accordingly it was agree that all future announcements defining these three annual events should explicitly state that no non-members (i.e. guests) may participate in the Prize Fund unless they are eligible for “Senior” membership in the club (i.e. age 50 or older).  In all other tournaments, guests of any age will continue to be ineligible for Prize Fund participation, in accordance with Bylaws.

 

Also discussed were plans for announcing the General Meeting in November at Rio Hondo, which will include the election of Board members and distribution of packages for membership renewal. Steve, Chuck, and Ted agreed to coordinate email memos reminding the general membership of the business to be conducted.

 

The date of the 2015 First Quarter Board meeting has not yet been set.

 

SSBGC Directors Meeting Minutes – July 28, 2014

 

ATTENDEES

 

Jim DeToskey, Chuck Devereaux, Steve Hill, Dan McKenna, Ted Sonju

 

OLD BUSINESS

 

Copies of the minutes from the April 4, 2014 Board Meeting had previously been distributed and approved. These have yet to be posted on the web site. Old Business items still requiring follow-up were deferred to the next Board Meeting.

 

CHAIRMAN'S REPORT

 

With the sudden and untimely passing of Chairman Ray Sandoval, the meeting was conducted on a somewhat informal basis. Jim proposed that the club continue through the balance of the year without a chairman. He further proposed that a temporary Board position of Communications Director be created and that Ted Sonju be appointed to this position. This proposal was moved, seconded and passed.

 

DIRECTOR REPORTS

 

Accounting & Tournaments – Jim DeToskey

 

Jim distributed copies of the 2nd Quarter accounting records, showing all the Club’s business transactions, and the monies credited and debited from the Club’s checking account.

 

Jim reported that the Club’s checking account stood at $2978.00.  Jim said that there was an additional $245.00 in “petty cash”, and a total of $610.00 on deposit with golf courses for the tournaments we had booked through the end of 2014.

 

Jim specifically reported all receipts and expenditures applicable to the Carlton Oaks tournament, showing a net “profit” of $.93.

Handicap & Membership – Chuck Devereaux

 

Chuck handed out an updated list of members with phone numbers for all. The club currently has 61 active members. Club by-laws were reviewed and it was agreed that all members in good standing are eligible for election to the Board regardless of age.  

 

Rules & Archives - Steve Hill

 

Steve reported the results of recent “satisfaction surveys”.  All received above average reviews indicating a high amount of Member satisfaction for these venues, although there was some discussion of the slow drive home after the slow play at River Ridge.

 

 

 

Special Events & Entertainment – Dan McKenna

 

Dan asked about the acceptance of the “tee bags” distributed at Carlton Oaks. The consensus was that they were very well received. He will be working on the preparation of “tee bags” for the tournament at Solvang.

 

NEW BUSINESS

 

The tournament at Green River has been announced and members have been signing up. This tournament will determine the Senior Champion and the Super Senior Champion.  A reminder shall be sent out shortly before the sign-up deadline of Aug. 2.

A sample scorecard for Green River containing a provision for recording time of play was presented to the Board for discussion. This relates to the ongoing effort to encourage a more acceptable pace of play. Ted suggested that it might be advisable to send out a Preliminary Starter Sheet via email so that members have an idea as to with whom they will be playing and where they will start to minimize confusion and speed up play.

 

Designated first priority was the issuance of the announcement of the “Mulligan” member-guest tournament to be held on September 4, one week earlier than normal. Particulars of this competition were discussed including cost, menu, handicap application and sign-up deadline.

 

The most significant action involved the October Solvang “Getaway” Tournament. The Board voted to rename this tournament “The Ray Sandoval Memorial Tournament”. This was the desire not only of the Board, but of Ray’s family as well. It was noted that the Sandoval’s were wed at the Mission of Santa Inez just down the road from The River Course at Alisal.

 

The particulars of this tournament were discussed. Green fees remain $61 per day for each day with option to play 2 or 3 days. A drawing for free day for early sign-up may be considered. Royal Copenhagen rooms are $79, reservations to be made individually.

 

Also discussed were plans for announcing and implementing the election of Board members at the November tournament as well as distribution of packages for membership renewal.

 

The 4th Quarter Board meeting will be held on Friday, October 3, 2014 at Victoria, 9:00 a.m.

 

SSBGC Directors Meeting Minutes - Apr. 4, 2014

 

ATTENDEES

 

Jim DeToskey, Chuck Devereaux, Steve Hill, Ray Sandoval

 

OLD BUSINESS

 

Copies of the pre-approved minutes from the Jan.17, 2014 Board Meeting were distributed. Following their review it was determined that there were no Old Business items still requiring follow-up.

 

CHAIRMAN'S REPORT

 

Ray used his reporting time to briefly discuss the proper way to approach a player when he is observed breaking a Rule of Golf.

 

In short, Ray said:

First, assume that the player doesn’t know he is breaking a Rule.

Second, use the opportunity to take the player aside and privately explain to him what you observed him doing, point out why what he did was a Rule’s violation and what the penalty for the infraction requires.

Third, tell the player that now that he knows the Rule he will be subject to a penalty if he is observed following the wrong procedure again.

 

Ray said the whole idea should be to teach and caution, not to punish and embarrass. This way, an awkward situation can be turned into a win-win situation for everyone. 

 

DIRECTOR REPORTS

 

Accounting & Tournaments – Jim DeToskey

 

Jim distributed copies of the 1st Quarter accounting records, showing all the Club’s business transactions, and the monies credited and debited from the Club’s checking account.

 

Jim reported that the Club’s checking account stood at $9141.00. This included $1326 in monies owed to Chino Creek for the April Tournament and approximately $3000.00 in monies so far collected for the Carlton Oaks Resort Tournament. Jim said that there was an additional $239.00 in “petty cash”, and a total of $1590.00 on deposit with golf courses, for the tournaments we had booked through the end of 2014.

 

Jim also reported that he had already received a total of 33 applications for Carlton Oaks and was hoping to have a few more players signed up for the Tournament before the cut-off date of April 30, 2014. If so, this would exceed the largest number of players we have ever had entered for this Tournament.

Handicap & Membership – Chuck Devereaux

 

Chuck handed out copies of the most recent GHIN Report showing the number of rounds posted by our Members since the beginning of the year. Quizzically, the range of “player activity” varied greatly, with some Members showing 20 or more rounds posted and others as few as one or two

 

This disparity led to a discussion of some of the reasons those members who did not show many posted scores might have had for playing so few times during the first quarter of the year. While part of the posting inactivity was explainable, some was not. 

 

It was noted that closer monitoring of those Members who regularly post fewer than the normal average expected during consecutive quarters might require further looking into to find out why.

 

The Board determined to revisit the subject at the next meeting, and in the mean time to come up with ideas on how to insure Members are properly posting all the rounds they play, and how to deal with Members who don’t.  

 

Rules & Archives - Steve Hill

 

Steve reported that the results of the “satisfaction surveys” taken after the Los Amigos, Skylinks and Los Serranos, tournaments all received above average reviews indicating a high amount of Member satisfaction for these venues.

 

Due to Dan McKenna’s absence Steve was given the chore of putting together the Carlton Oaks “Tee Package”. Dan will be contacted to help Steve in the procuring of the items and putting the Tee Package together. 

 

Special Events & Entertainment – Dan Mckenna

 

Dan was not present to give a Report.

 

NEW BUSINESS

 

A brief review of the Rules and the Starting Brackets for both the Senior and Super-SeniorFlights was conducted. All 32 starting spots in both flights have been filled, and two Members slated to play in the Super-Senior Flight chose to move up to fill open spots in the Senor Flight. 

 

The final details still needing to be completed for the Carlton Oaks Tourney were reviewed and follow-up responsibility for each item was assigned to the proper committee Member.

 

SSBGC Directors Meeting Minutes - Jan. 17, 2014

 

ATTENDEES

 

Jim DeToskey, Steve Hill, Chuck Devereaux, Ray Sandoval 

 

OLD BUSINESS

 

Copies of the pre-approved minutes from the Oct.4, 2013 Board Meeting were distributed. Following their review it was determined that there were no Old Business items requiring further action. 

 

CHAIRMAN'S REPORT (Ray Sandoval)

 

Referring to the “Culture” the founders of our Club sought to create 15 years ago and which our Members have been encouraged to practice , Ray asked the Board to not miss any opportunity to emphasize the importance we place on, playing Golf by Rules, properly posting scores, and “mixing in” to the spirit of camaraderie our Club goes out of its way to promote. 

 

Ray said this was especially important when dealing with new Members who have in the past or still belong to other Clubs that may not emphasize these important parts of the Game the way the SSBGC does.    

 

DIRECTOR REPORTS

 

Accounting & Tournaments (Jim DeToskey)

 

Jim distributed copies of the 2013 last quarter’s business accounting records, showing the transactions and all the monies credited and debited from the Club’s checking account.

 

Jim reported that he had received and paid the SCGA for the 2014 affiliate fees due them, a total of $1749.  

 

Jim reported that the Club’s checking account stood at $3262.93

 

Jim also reported that there was an additional $228.00 in “petty cash”, and a total of $1446.00 on deposit with golf courses, for the tournaments we had booked through the end of 2014.

 

Finally, Jim thanked the Board for helping sponsor his and Tom Newbro’s entry into the 2013 SCGA Club Champion Tournament in Palm Springs which he and Tom had thoroughly enjoyed. 

 

Handicap & Membership (Chuck Devereaux)

 

Chuck, said that there was nothing of note to report in his area of responsibility other than the addition of new Members at the end of 2013 had brought our Club’s total membership to 57.  

 

 

Special Events& Entertainment (Dan Mckenna)

 

Dan was not in attendance to give a report. 

 

Rules & Archives (Steve Hill)

 

Steve reviewed the Tourney “Satisfaction Surveys” taken during the past four tournaments. These included Alisal River, Los Serranos (No), Rio Hondo and Los Amigos. All had received above average ratings in all categories.

 

NEW BUSINESS

 

Plans for the “End of Spring” resort tournament were reviewed. The final contract received from Carlton Oaks showed an increase in prices for our planned three day Tournament.

The biggest price increase was for a single golfer in a room, which jumped to $389. One golfer and one non-golfer in a room also increased to $455. The price for two golfers sharing a room did not change and will cost each person $280. These prices include three rounds of golf with cart and the optional meals (two breakfast and two dinners) in the Resort Sports Bar. 

 

Taking into consideration that this is the first major price increase Carlton Oaks has charged

us since we started going there in 2002, the Board unanimously agreed it is still a bargain.

 

A Board reviewed some suggested changes for operating the Club in 2014. These included 

1. Closer Monitoring of Member Handicaps

2. Changes to tournament formats involving team competitions

3. Change of venue for our Resort Tournaments

Rules changes for the Club Championships